A modern IT as a precursor to the digital workplace

Aging IT infrastructures are a thorn in the eye for decision-makers with future-oriented thinking. The more modern they are, the more they count as a competitive advantage. In fact, today’s global market is characterized by SMEs that often have to compete with larger and financially better-positioned organizations. Decision-makers of SMEs must therefore apply a strategic and innovative approach to technology. For this reason, IT infrastructures must be tailored perfectly to business requirements. In addition, flexibility is a key element since business never stands still, especially in today’s world, which is increasingly dominated by digitization, Big Data, IoT and generally innovation. The latter is undoubtedly an opportunity to achieve a unique selling point feature that ensures competitiveness in rapidly changing commercial and technological environments.

As business development progresses, the infrastructure must be able to cope with new modern initiatives and steady growth. As a result, decision makers often have to decide whether to upgrade their existing infrastructure or whether to opt for less headaches by outsourcing them. This is actually every three to five years the case when old servers need to be updated or even replaced. If you want to remain competitive and concentrate fully on your core business, it is far from wrong to think seriously about whether it would not make sense to outsource IT or part of it.

To what extent is an outsourced cloud-based IT infrastructure a strategically and financially clever decision?

By definition, outsourcing is the delegation of important business processes to third parties or external companies. If this type of delegation even crosses national borders – which is quite often the case since many cloud providers store data in their home countries – outsourcing is called offshoring. For many years, companies have tended to outsource their IT services to reduce costs and increase efficiency. Outsourcing or offshoring has a number of advantages. These range from a significant reduction in financial spending to multi-level quality improvements in terms of products and services. Digitization, Big Data and technology innovations have become strategic, operational and, last but not least, tactical instruments in business management. For decision-makers, therefore, the need arises for how, where and when these instruments are used profitably.

A strong and experienced partner supporting and ensuring these requirements for a high-quality and fail-safe IT infrastructure, is therefore even more important. Companies can better focus on their core business processes, while external IT companies can help them manage time-consuming processes and infrastructures. The latter include migrating from the existing IT environment to a fail-safe, secure and powerful “cloud”. The outsourcing of IT means not only the ceding of IT-specific tasks to experts with a comprehensive know-how, but above all a great pledge of confidence that they handle sensitive data professionally and responsibly. In return, complex requirements or functions can be handed over to secure hands. This minimizes operational risks at the same time. Apart from know-how and necessary technical equipment, time plays an important role. Nowadays it is often a matter of reacting quickly to market changes and being “on-time” at the same time. “Time-to-market” is an important indicator of the competitiveness of a company. This is why more and more decision-makers are relying on external companies to ensure high-quality IT management. When it comes to offshoring, companies also gain access to a global knowledge base with a world-class set of skills. The IT infrastructure is thereby raised to standards that enable a smaller company to compete with financially stronger or larger organizations.

Virtual Office, what is that?

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n’cloud VIRTUAL OFFICE – The virtual workplace

Today’s IT of a company has the role of a real service department. It also covers issues such as cost-efficient IT operations, data security, failure security, BYOD (Bring Your Own Device), mobility and much more. In fact, only a few IT service providers are in a position to actively contribute to all these topics, as well as to offer appropriate solutions. With n’cloud, Netkom IT Services GmbH has launched an innovative cloud platform with different service packages since 2009, which also guarantees a high degree of future orientation.

n’cloud VIRTUAL OFFICE is the virtual workplace for businesses. The system is characterized by a perfectly organized work area and integrates all workstations and employees. Simplified, the virtual office is a very large virtual office building. The latter consists of different floors, which can be rented individually. Once a floor has been rented in this building, the property owner, in this case Netkom IT Services GmbH, provides a number of high-quality services, which are necessary to work. These include a caretaker who is maintaining data and equipment, a cleaning person that ensures structure and cleanliness, as well as a security service that takes care of the infrastructure day and night. Each package is available at fixed monthly rates and can be combined individually for each user.

n’cloud VIRTUAL OFFICE is the complete package with the latest Microsoft Office products including HOSTED EXCHANGE, all necessary licenses, a secure BACKUP of company data as well as the possibility to include company specific programs such as accounting, ERP or CRM in the package.

One of the most important features of n’cloud VIRTUAL OFFICE is the possibility of «Bring your own device – BYOD». Due the strong interconnectedness of our world and the company presence at various locations, both on a regional and international level, sales representatives are no longer the only employees on the move. The n’cloud VIRTUAL OFFICE also allows access to company data and programs while on travel, on vacation or at dinner with friends – at any time and from anywhere, whether with a PC, laptop, tablet or smartphone. In order to ensure security, only the company has the key to decide which employees, company partners or even external users are allowed to log in when and where. It is also important to note that the data is stored in highly secure data centre in Switzerland.

Comparison between a local IT infrastructure and a cloud infrastructure

As the above graphic shows impressively, costs for n’cloud VIRTUAL OFFICE only arise for actually used products in combination with the number of users. This number can be extended or reduced at any time. In addition, the virtual office always remains state-of-the-art. In terms of data protection, flexibility and financing, you are always on the safe side. As with the rent, the services are paid for a fixed monthly amount. In comparison, savings are higher than expenses, for example, to cover expensive costs of acquiring infrastructure, servers, maintenance or licensing costs. IT costs can be planned and are absolutely transparent. With n’cloud VIRTUAL OFFICE, you save yourself the expenses for valuable hardware, maintenance and resources. In addition, instead of expensive PCs, so-called cheaper ThinClients can be used as a working instrument at fixed workstations.